Pupil Membership Services

FTE (full-time equivalent) membership claimed by each school district and public school academy within Kent ISD.

School Year 2023-24:

Fall Audited Count
Spring Audited Count

School Year 2022-23:

Fall Audited Count
Spring Audited Count

School Year 2021-22:

Fall Audited Count

Spring Audited Count

School Year 2020-21:

Fall Audited Count
Spring Audited Count

School Year 2019-20:

Fall Audited Count

Spring Audited Count

2024-25 Count Days & Deadlines

Fall Count - October 2, 2024

Nov. 6, 2024:    MSDS Fall Submission & Initial Certification Due to CEPI

Nov. 13, 2024:  Fall Audit Materials Due to ISD

Nov. 13, 2024:  MSDS Fall Re-Certification Due to CEPI 

Spring Supplemental Count - February 12, 2025

Mar. 19, 2025:  MSDS Spring Submission & Initial Certification Due to CEPI

Mar. 26, 2025:  Spring Audit Materials Due to ISD

Mar. 26, 2025:  MSDS Spring Re-Certification Due to CEPI

Alternate Count Days  

For early childhood special education, part-time kindergarten, shared time instructional programs, and block schedules for which some courses are not scheduled to meet on count day...

The immediate following day on which the program or course is in session shall be the observed alternate attendance day for that program or course.

For districts not in session on the fall or spring count day due to conditions not within the control of school authorities, or due to a date of religious or cultural significance (as determined by the district)...

With the approval of the State Superintendent, the immediate following day on which district is in session shall be the observed alternate count day.

Minimum Instructional Days/Hours Remain 180 days and 1,098 hours 

SY 2025-26 Days & Clock Hours of Instruction Forms

PA-45 - Days & Hours of Instruction Form

PA-45A - Days & Hours ISD Programs Form

PA-45HC - Days & Hours ECSE Home Community Programs Form

PA-45Cyber - Days & Hours Cyber Schools Form

PA-QPD Annual Certification Statement (when claiming qualifying PD as instruction)

SY 2024-2025 FTE for ISD Programs (Coming Soon - SY 2025-26)

PA-45A(1) Kent ISD Operated Programs Days & Hours

End of Year Days & Clock Hours Submission

EEM D/CH Quick Entry Guide

PA-EOY Days, Hours, and Attendance Tracking Form(Excel-based form created to allow the reporting of 21f(14) virtual days and provide auto-tallying. The PA-EOY form replaces the old MDE Days, Hours, & Attendance Tracking Document)

PA-21f(14) Virtual Days/Hours Compliance Statement (Please have authorized representative sign and submit this form if your district held any 21f(14) days this year.)

PA-46 Canceled and Forgiven Worksheet (optional, may submit in lieu of PA-EOY form)

PA-45B - 75% Daily Attendance Log (use only if district SIS cannot produce 75% report)

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Forms to Submit:

PA-1 Administration Checklist  

PA-101 Verification: Kindergarten Compliance  

PA-102 Special Education Summary

Special Education Worksheets A & B

PA-103 Schools of Choice Certification (Fall Only)

PA-104 District Planning Form (Fall Only unless revisions)

PA-105 Changes: Certified MSDS General Collection

PA-106 Verification: MSDS Certified Alpha Lists

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Forms to Submit:

PA-2 Building Checklist 

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

PA-202 Count Day Absence List - Elementary

PA-203 Count Day Absence List - Secondary

Additional Elementary or Secondary Pop III Forms to Submit, if Applicable:

PA-5B (CE) Cooperative Education Programs (SE/Virtual/Other) 

PA-5D Homebound/Hospitalized Pupils 

PA-5E(PS) Nonpublic & Homeschool Pupils at Public School 

PA-5F Part-Time Pupils

PA-5H Reduced Schedule (G9-12 & SPED Pupils w/IEP Less than Full-Time) 

PA-5K Early Childhood Special Education

PA-5M Split Schedule

Additional Secondary Pop III Forms to Submit, if Applicable:

PA-5A Alternative or Innovative Education  

PA-5B (ISD) Cooperative Education, ISD Programs 

PA-5GA Post-Secondary (Dual) Enrollment  

PA-5GB Early/Middle College 

PA-5GC Post-Secondary Gifted and Talented Programs (ATYP & PATH) 

PA-5L Special Education Transition

PA-5N (5C) Suspended/Expelled & Home Based Instruction

PA-5OA Distance Learning & Independent Study

PA-5OD Virtual Learning Options

PA-5OD(1) Virtual Learning Options Participation Summary Fall 2024

PA-5OD(1) Virtual Learning Options Participation Summary Spring 2025 

PA-5P Work Based Learning

PA-5QA(1) Sec. 23a Dropout Recovery Program

PA-5QA(2) Sec. 23a District Certification Form

PA-5QC Foreign Exchange Pupils

PA-6A/6C Experiential Learning & Future Proud MI Educator Explore

PA-6B Peer-to-Peer Program

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist.

Forms to Submit:

PA-4 Checklist for Cyber School  

PA-101 Verification: Kindergarten Compliance

PA-102 Special Education Summary

Special Education Worksheets A & B

PA-104 District Planning Form

PA-105 Changes: Certified General Collection

PA-106 Verification: MSDS Certified Alpha Lists

PA-201 Verifications: Teacher Cert/QPD/Field Trip/Recess

PA-204 Cyber Count Day Absence Report

Additional Pop III Forms to Submit, if Applicable:

PA-5B(ISD) Cooperative Agreement ISD Programs  

PA-5D Homebound/Hospitalized Pupils

PA-5F Part-Time Pupils

PA-5GA Post-Secondary (Dual) Enrollment 

PA-5GB Early Middle College

PA-5P Work-Based Learning

Note: Forms and additional documents that must be submitted for audit are identified on the Checklist. 

Form to Submit:

PA-5 Checklist: Shared Time Programs NP/HS  

PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

PA-5E (NP) Certification Statement ST Programs

PA-5E (NP1) Master List ST Courses & Comp Courses  

PA-5E (NP2) NR Homeschool Pupils in ST (FTE >.50)  

PA-5E (NP3) ST Count Day Absence List

Additional Forms to Submit, if Applicable to Your Shared Time Program:

PA-5B(ISD) ISD Cooperative Education Program (e.g., Tech Center)

PA-5GA Post-Secondary (Dual) Enrollment

PA-5OD Virtual Learning Options

      PA-5OD(1) Virtual Learning Options Participation Summary Fall 2024

      PA-5OD(1) Virtual Learning Options Participation Summary Spring 2025

PA-5P Work-Based Learning

For Kent ISD program personnel only.  Local districts and public school academies do not complete these forms.

For the following Kent ISD Center Programs (FTE claimed directly by ISD); start with checklist 7(A):

• Early Childhood Center 
• Empower U
• KEC-Beltline
• KEC-Oakleigh
• Kent ISD Deaf and Hard of Hearing
• Lincoln Developmental Center
• Lincoln School
• Pine Grove Learning Center
  
  

Building-Specific Forms for each membership count: 

• PA-7(A) Checklist, KISD Center Programs, ISD Claims Directly
• Special Education Worksheets A/B
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess

District-Wide Forms for each membership count (submitted directly by Kent ISD PA/IT staff): 

• PA-102 District & Building/Program Special Education Summary
• PA-104 District/Program Planning Form
• PA-106 Verification: MSDS Certified Alpha Lists

Additional forms for Center Programs, if applicable:

• PA-5B(ISD) ISD Secondary Programs
• PA-5D Homebound/Hospitalized Pupils
• PA-5F Part-Time Pupils
• PA-5H Reduced Schedule Pupils
• PA-5K Early Childhood Special Education Programs
• PA-5L Special Education Transition Services (including SE Work-Based Learning)
• PA-5OD Virtual Learning Options
  • PA-5OD(1) Virtual Learning Participation Summary Fall 2024
  • PA-5OD(1) Virtual Learning Participation Summary Spring 2025

For the following Kent ISD Secondary Programs (FTE claimed by sending school); start with checklist 7(C):

• Kent Career and Tech Center (KCTC)

• MySchool@Kent (MSK)

Forms for each membership count:

• PA-7(C) Checklist, KISD Secondary Programs (Sending School Claims FTE)
• PA-201 Verification: Teacher Certification/QPD/Field Trips/Recess
• PA-104 District/Program Planning Form (submitted directly by KISD PA/IT staff)

Additional Audit Forms for Secondary Programs, if applicable:

• PA-5F Part-Time Pupils
• PA-5GA Post-Secondary (Dual) Enrollment
• PA-5GB Early/Middle College
• PA-5OD Virtual Learning Options
  • PA-5OD(1) Virtual Learning Participation Summary Fall 2024
  • PA-5OD(1) Virtual Learning Participation Summary Spring 2025
• PA-5L Special Education Transition Services (including SE Work-Based Learning)
• PA-5P Work-Based Learning Programs

Section 25e Transfers

PA-25(1) Section 25 Transfer Request Roster

GAD Exit Status Change Requests

GA-01 GAD Exit Status Change Request Form

Fall 2024 Kent ISD Pupil Accounting Update Meeting Agenda and Handouts

Pupil Accounting Information, including Waivers and Program Guidance (MDE State Aid and School Finance)

Pupil Accounting Manual (PAM)

Michigan Department of Education (MDE)

Center for Educational Performance and Information Website (CEPI)

Michigan Pupil Accounting/Attendance Association (MPAAA)

Records Retention & Disposal Schedule for Michigan Public Schools

Teacher Certification Resource Documents

Appropriate Placement of Educators Website (MDE Educator Services)

Quick Reference Guide: Courses That Can Be Taught (MDE Educator Services)

Known Courses Not Requiring a Specific Teaching Endorsement

REP Assignment Code to SCED (version 10) Course Code Crosswalk

MOECS Public Teacher Certification Verification/Lookup