Employer Safety Guidelines

Employer Safety Guidelines

The following standards are presented to help employers understand the practices expected of them as sponsors of student job shadow experiences in the Kent ISD Groundhog Shadow program. While these standards seem to be self-evident, it is important to list them.

Conduct Standards

Sponsors should instruct their employees or volunteers to not:

  • Have any inappropriate contact with any student met through their job shadowing, including those students 18 years of age or older.
  • Engage in any job shadowing experience with any student without the prior consent of the student’s parents.
  • Some examples of inappropriate conduct include, but are not limited to:
    • Violations of state laws regarding child abuse, and/or providing alcohol or controlled substances to minors.
    • Use of profanity or inappropriate language in the classroom or workplace.
    • Physical contact which is inappropriate to a mentor-pupil professional relationship considering the age and sex of the student.

Facilities Safety

If a student is injured at your worksite, be sure that you or a co-worker refers to the emergency contact information provided by Kent ISD in the confirmation email.  Seek immediate medical attention if necessary and contact the Kent ISD Program Coordinator at 616-365-2369, or careerexploration@kentisd.org.

If the injury is not serious, the student may go to his/her own doctor. All injuries, including minor ones, must be reported to Kent ISD.


In general, liability for injuries or accidents during transit rests with the party responsible for transportation. Students and sponsors should meet at the primary location of the employer; sponsors agree to not transport students elsewhere (e.g., job sites, client offices) without prior written consent from students’ legal guardians.

Health and Safety

The Occupational Safety and Health Act (OSHA) regulations that apply to the workplace also apply to the student.  If you have questions, please contact the Kent ISD GSD Program Coordinator. A meeting with the employer should be held in advance to review any health and safety issues at the worksite.


Employers are expected to adhere to Kent ISD’s non-discrimination policy. “It is the policy of the Kent ISD School Board that no student, staff member or candidate for any position in the District shall be discriminated against on the basis of race, color, religion, national origin, creed, ancestry, age, gender, marital status, height, weight, veteran status, political belief or disability which does not impair their ability to perform adequately in the individual’s particular position or activity, excluded from participation in, denied the benefit of, or be subjected to discrimination in any program or activity for which the Kent ISD School Board is responsible for or receives financial assistance from the U.S. Department of Education.”

Harassment: Sexual and Racial

Employers should uphold policies and procedures for addressing sexual and racial harassment. All policies that apply to employees should apply to students in job shadows during their experience at the job site. Employers must make it clear that harassment is a serious matter and will not be tolerated. It is important to protect the rights of the students at the workplace and create a safe and supportive environment for learning.